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Facility Reservations

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Thank you for considering South Mountain Community College for your next meeting or event. The college reflects the diversity and inclusion of our surrounding community — a rich blend of rural, urban, and suburban neighborhoods. The facilities at South Mountain Community College are primarily used for student learning, however, when space is available, we are pleased to support the needs of businesses, industries, non-profit organizations, and the general community.

South Mountain Community College is located at 7050 S. 24th St. in Phoenix, Arizona. The I-10 freeway is less than five miles away, and we are in line with the metropolitan bus routes. Plus, there are numerous restaurants, markets, and shops adjacent to the campus for your convenience.

Please note:  South Mountain Community College regular hours of operation are Monday through Friday, 8:00 am to 10:00 pm.  The college’s summer hours of operation are Monday through Thursday, 7:00 am to 10:00 pm.  The South Mountain Community Library hours of operation differ.  Please plan accordingly in requesting a venue.

Maricopa County Community College District Administrative Regulation 1.5 regulates the Use of College Facilities.

Venue

South Mountain Community College has several venues available for activities and events:

Performing Arts Center Auditorium, PAC-708

The PAC auditorium
  • Capacity:  350
  • Auditorium, theater tiered seating
  • Screen/projection system
  • Sound system
  • Stage
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, food, beverages (except bottle water) in the auditorium permitted
Library Community Room (half), SMCL-L162 or SMCL-L163

Library Community Room 162 or 163
  • Capacities:
    • 80 banquet or theater style
    • 64 pods
    • 56 classroom style/rows
    • 28 open U-shape
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue permitted
  • Catering can be done in this venue
Library Community Room (combined) – SMCL-L162/L163 

Library Community Room 162/163 Combined
  • Capacities:
    • 250 theater style
    • 192 banquet style
    • 92 classroom style/rows
    • 92 open U-shape
    • 92 pods
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue permitted
  • Catering can be done in this venue
Library Conference Room – SMCL-L105

Library Conference Room 105
  • Capacity:  22
  • Conference table and chairs
  • Computer-laptop
  • Mounted projector and screen
  • Wireless
  • Whiteboards
  • No set-up fee however, clean-up/restocking fees maybe applicable for external requests
  • No confetti, glitter, etc. in the venue
  • Catering can be done in this venue
Student Union Lounge – SU100 ABC*

Student Union 100 ABC
*Disclosure:   pending remodel may impact availability during the next twelve (12) months
  • Capacities:
    • 220 auditorium style
    • 150 banquet style
    • 160 classroom style/rows
    • 60 U-shape
  • Multimedia instructor station
  • Wireless
  • Ceiling/electric screens (3)
  • Can be split into two or three individual spaces; seating capacities vary
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue
  • Catering can be done in this venue
Classrooms for Breakout Sessions 

Classroom for breakout sessions LA
  • Capacities:  Varies 24-35
  • Multimedia instructor station
  • Projection system and screen
  • Whiteboard
  • Set-up, clean-up, and restocking fees applicable for external requests
  • Pending availability as classes taken precedence for classroom usage
  • No confetti, glitter, food, beverages (except bottle water) in the venue permitted

Rental Fees

South Mountain Community College has a set established facility rental rates and fees for our venues via the District-wide Vice Presidents of Administrative Services (VPAS) Council.  Effective July 1, 2019, per the VPAS Council, facility rental rates increased and added a 0.5% facilities tax.  The new Facility Rental Rates Sheet is available at:

Facility-Rental-Rates as of 7-1-19

Please note:  After-hours rate applies after 10:00 pm Monday through Friday and all-day Saturday and Sunday.  (effective as of 12/18/18)

Please note:  To be eligible for the nonprofit rental rate, an organization must be a registered nonprofit and have a tax identification number.

Certificate of Insurance

All external facility rentals require a Certificate of Insurance. The certificate must name Maricopa County Community College District (MCCCD) as the certificate holder and include the following insurance coverages, at $1,000,000 each:

  • Commercial General Liability (GL)
  • Commercial Automobile Liability (AL)
  • Workers’ Compensation (WC)

The TULIP program, through OneBeacon Entertainment, provides low-cost general liability insurance to “third party” users of various venues and facilities for events.

Internal Employees

Internal Employees (South Mountain Community College):

Please note:  Effective October 1, 2019, we will be migrating to 25Pro.  It is a web‐based system, similar to 25Live, that can be accessed via the internet and on smartphones. Please watch for webinars and training sessions to come soon.

25Pro training materials25Pro Overview     25Pro Requestors 

  • South Mountain Community College employees, please submit all facilities requests via 25Live or via 25Live mobile scheduling or via new 25Pro
  • Please enter all specifics, resources (tables, chairs, etc.), layout, technology needs, etc.  Please refer to the 25Live pdf training booklet.
  • Please submit all meeting room requests at least 24 hours in advance via 25Live.
  • Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center.
  • Please note, all SMCL-L162/L163 Community Room requests beyond three months must be pre-approved by both library co-managers (City of Phoenix library and SMCC libary)
  • If requesting for a large campus event (e.g. conference, luncheon, performance, ceremony, etc.), please submit the 25Live request one month in advance of the event start date to allow ample time for availability, processing, technology, maintenance, temperature controls needs, staffing needs, etc.

External Clients

External Clients (including our sister campuses in Maricopa Community Colleges and District Office employees):

  • External clients, please complete the External Event Intake Form one month in advance of the event start date to begin the request.
  • Please enter all specifics, resources (tables, chairs, etc.), layout, technology needs, etc. onto the external event intake form.
  • Within a two week timeframe of submitting the intake form, a member of our facilities and events team (see Contact Information tab below) will be in communication with you to discuss your submission, specifics, technology needs, maintenance, temperature control needs, staffing needs, etc.
  • Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center
  • Please note, all SMCL-L162/L163 Community Room requests beyond three months must be pre-aproved by both library co-managers (City of Phoenix and SMCC)
  • External clients (minus our sister campuses and district office) must provide a Certificate of Insurance.  Please click on the  Certificate of Insurance tab below for specifics.

Co-Sponsorship Requests

Co-Sponsorship Requests:

  • The term co-sponsored event  means any non-commercial activity of an educational or community nature in which MCCCD is an announced and publicized co-sponsor with another organization or organizations.  To be a co-sponsor, under 1.5 Administrative Regulation, MCCCD personnel must actively participate in the planning and managing of the activity and the co-sponsorship must be approved at the vice president level or above.
  • All co-sponsorship requests must be submitted one month in advance of the event start date for possible consideration and administration review and decision.  Please contact our facilities and events team (see Contact Information section) to obtain a co-sponsorship activity request form.

Campus Closure Event Requests

Campus Closure Event Requests:

  • Please note, both internal employees AND external clients, requesting an event during a campus closure (e.g. spring break, winter break, holiday), must contact our facilities and events team (see Contact Information tab below) for specific criteria, guidelines, and process.
  • These special requests must be submitted one month in advance of the event start date for possible consideration and administration review and decision.  Please contact our facilities and events team (see Contact Information section) to obtain a campus closure event request form.

Cancellations

Cancellations:

  • If an event/activity needs to be canceled, please contact a member of the Facilities and Events Team 24-48 hours of the event start date as we need ample time to notify all stakeholders (facilities, audiovisual, safety, etc.) of the cancellation.

Contact Information

For more information or questions, please contact a member of the South Mountain Community College Facilities and Events Team:

Diana DaddoDtilt_headshot_FBjpg, Property and Materials Specialist Senior

diana.daddo@southmountaincc.edu

602.872.7776

 

Don Jensen-Bobadilla, M.Ed., Program AnalystDJB headshot

don.jensen-bobadilla@southmountaincc.edu

602.243.8169

 

 

 

 

Maricopa County Community College District (MCCCD) is an EEO/AA institution and an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. A lack of English language skills will not be a barrier to admission and participation in the career and technical education programs of the college.

The Maricopa Community Colleges do not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. For Title IX/504 Concerns, call the following number to reach the appointed coordinator: (480) 731-8499. For additional information, as well as a listing of all coordinators within the Maricopa College system, visit the following web link: https://district.maricopa.edu/consumer-information/non-discrimination-statements.

El distrito de Los Colegios Comunitarios de Maricopa (cuyas siglas en inglés son MCCCD) es una institución EEO/AA y un empleador con igualdad de oportunidades para veteranos protegidos y personas con discapacidades. Todos los solicitantes calificados recibirán consideración para empleo sin considerar raza, color, religión, sexo, orientación sexual, identidad de género, u origen nacional. La falta de destrezas del idioma inglés no es un impedimento para admisión y participación en programas de educación Técnica del colegio.

Los Colegios Comunitarios de Maricopa no discriminan con base a raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades. Sí tiene preguntas sobre título IX/504, llama al siguiente número para comunicarse con el coordinador designado: (480) 731-8499. Para obtener información adicional, así como una lista de todos los coordinadores dentro del sistema de Colegios Comunitarios de Maricopa, visite el siguiente enlace web: https://district.maricopa.edu/consumer-information/non-discrimination-statements.