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  CORONAVIRUS (COVID-19) UPDATE: Face coverings are mandatory inside all South Mountain Community College buildings, including the SMC Library. Read more about this decision here, and a message from the Maricopa County Community College District here

Student Activities Forms

Below are direct links to forms you may use as a student club member, officer, advisor or committee member. Each link will inform you as to the purpose of that form and instructions on its use.

Off-Campus Activity/Events – Day & In County
Form / File Name File
Chaperone’s Responsibilities Agreement
(Department retains an official record for 1 year)
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Club/Student Organization Trip Roster Form
(Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.)
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Official Student Absence Excuse
(Pick up in Student Life and Leadership Office, the student retains for their record)
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Student Behavioral Contract Rules and Responsibilities
(Activity Coordinator retains for 1 year)
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Student Emergency Information Form
(Activity Coordinator retains, then shreds after the activity/event.)
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Travel Assumption of Risk & Release of Liability Form
(Department retains an official record for 1 year.)
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Travel Request Form
(Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only. Fiscal office retains an official record for 3 years.)
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Off-Campus Activity/Event – Overnight and/or Out-of-County
Form / File Name File
Chaperone’s Responsibilities Agreement
(Department retains an official record for 1 year)
icon Download
Club/Student Organization Trip Roster Form
(Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.)
icon Download
Out-of-State Activities Form
(If applicable, one form per activity, forward to Fiscal Office.)
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Student Activity Trip Receipt
(Complete and return to Cashier’s Office)
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Student Emergency Information Form
(Activity Coordinator retains, then shreds after the activity/event.)
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Travel Assumption of Risk & Release of Liability Form
(Department retains an official record for 1 year.) Out-of-State Activities Form (If applicable, one form per activity, forward to Fiscal Office.)
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Travel Request Form
(Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only.) Fiscal office retains an official record for 3 years)
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Cash and Event Planning Procedures
Form / File Name File
Cash Handling Acknowledgement icon Download
Deposit Slip
(Complete and return to Cashier’s Office)
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Food Guidelines & Checklist for Student Club Events icon Download
Official Function Form
(Complete and return to Cashier’s Offices. For food, gifts, decorations, etc.)
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Program Form
(Pick up in Student Life and Leadership Office; complete and return.)
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Requisition Form
(For vendor services & payments; pick up form in Student Life and Leadership Office)
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Club Information Forms
Form / File Name File
Inter-Club Council Proposal
(To request funds from Inter-Club Council for events and conferences.)
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Inter-Club Council Seed Money Request Form
(New club start-up funds.)
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Volunteer
Form / File Name File
Volunteer Service Log icon Download
Public/Community Usage and Vendor Information
Form / File Name File
Procedure for Petition Signature Solicitation icon Download
Procedure for Public Expression icon Download
Vendor Registration Form
(Complete and return to Maricopa Community College District Office)
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