Third Party Authorization

If you wish to use funding from an outside agency to pay for the cost of your tuition, an Authorization to Invoice from the funding agency is required. The Authorization to Invoice should be received by our office by your tuition due date to be held in your classes. You should see your 3rd party payment posted around the 2nd month of the semester.

New Sponsor Setup – If your agency is new to providing funding for the program costs, we can supply the agency with the documents needed to establish them as a third-party sponsor. The agency can contact us at (602) 305-5627 or send an email to  [email protected].

• Itemized Account Statement – Itemized Account Statements can be obtained by accessing the Account Inquiry link via your Maricopa Student Center. You must be enrolled in your classes to have the Account Inquiry link generate on the Student Center. The Itemized Account Statement may be submitted to your funding agency to provide them with your student account details for funding determination purposes. Please note that the cost information on the Itemized Account Statement contains only charges billable through South Mountain Community College (SMCC) Student Business Services which are: tuition, course and registration fees.
   
• Textbooks – If you would like to utilize the SMCC Bookstore (Follett) and your agency provides funding for books, a separate Authorization to Invoice can be submitted directly to the bookstore. The bookstore is located on our South Mountain Campus at 7050 S 24 th Street, Phoenix, AZ 85042 in SES building. For any further questions contact the bookstore at (602) 243-8159 or email [email protected].
   
• Authorization to Invoice - Upon receipt, the document will be reviewed to ensure the percentage of your program that is being covered.
   
• If the program is covered in full, we will invoice the agency accordingly. 
   
• If the program is not covered in full, Student Business Services will request that you set up a payment plan or pay the remaining balance. Any unpaid balances may prevent future enrollment. 
   
• Any course additions may increase your charges above the original amount authorized. You may need to reach out to your agency to see if they will cover the increased charges or change in classes. In the situation where the agency chooses not to authorize payment for the excess tuition, the student will be required to submit payment for the balance.
   
• Release of Information –Due to the “Family Educational Rights and Privacy Act” (FERPA) regulations, we cannot release account information to the agency without your authorization. Please complete the FERPA PIN online to allow the Student Business Services office to speak to the agency contact in regards to your student account and financial status. Failure to provide this authorization could cause delays in resolving balances.
   
• Refunds – Should you set up a payment plan before SMCC receives the Authorization to Invoice and the authorization covers the program in full, you may qualify for a refund. This will occur once the agency is invoiced.
   
• Invoices – Invoices will be loaded to the online portal. The agency will be sent an invite to view and pay their invoices.