Student Activities Forms

Student Activities Forms

Below are direct links to forms you may use as a student club member, officer, advisor or committee member. Each link will inform you as to the purpose of that form and instructions on its use.

Off-Campus Activity/Events – Day & In County

  • Travel Request Form (Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only.) Fiscal office retains an official record for 3 years.

  • Travel Assumption of Risk & Release of Liability Form Department retains an official record for 1 year.

  • Club/Student Organization Trip Roster Form (Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.)

  • Student Emergency Information Form (Activity Coordinator retains, then shreds after the activity/event.)

  • Student Behavioral Contract Rules and Responsibilities (Activity Coordinator retains for 1 year) | Sample Form

  • Official Student Absence Excuse (Pick up in Student Life and Leadership Office, the student retains for their record) | Sample Form

  • Chaperone’s Responsibilities Agreement (Department retains an official record for 1 year)

Off-Campus Activity/Event – Overnight and/or Out-of-County

  • Travel Request Form (Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only.) Fiscal office retains an official record for 3 years.

  • Travel Assumption of Risk & Release of Liability Form (Department retains an official record for 1 year.)

  • Out-of-State Activities Form (If applicable, one form per activity, forward to Fiscal Office.)

  • Student Emergency Information Form (Activity Coordinator retains, then shreds after the activity/event.)

  • Overnight Parking Form (Available from Student Life and Leadership Office. If applicable, one form per activity forwarded to Public Safety Office.)

  • Chaperone’s Responsibilities Agreement (Department retains an official record for 1 year)

  • Club/Student Organization Trip Roster Form (Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.

  • Student Activity Trip Receipt (Complete and return to Cashier’s Office.) |Sample Form

Cash and Event Planning Procedures

  • Petty Cash Form (Pick up in Cashier’s Office, complete and return to Cashier’s Office) Sample Form

  • Cash Box (Petty cash form completed before pickup.)

  • Cash Handling Acknowledgement

  • Deposit Slip (Complete and return to Cashier’s Office) |Sample Form

  • Official Function Form (Complete and return to Cashier’s Offices. For food, gifts, decorations, etc.) | Sample Form

  • Program Form (Pick up in Student Life and Leadership Office; complete and return.) | Sample Form

  • Food Guidelines & Checklist for Student Club Events

  • Requisition Form (For vendor services & payments; pick up form in Student Life and Leadership Office.)

Club Information Forms

  • Clubs and Organizations Interest Form

  • Inter-Club Council Proposal (To request funds from Inter-Club Council for events and conferences.)

  • Inter-Club Council Seed Money Request Form (New club start-up funds.)

Volunteer

  • Volunteer Service Log

  • Volunteer Service Statement and Agreement

Public/Community Usage and Vendor Information

  • Petitioner Voter Registration Request Form

  • Procedure for Public Expression

  • Procedure for Petition Signature Solicitation

  • Vendor Registration Form (Complete and return to Maricopa Community College District Office)


Have a Question?

Student Life & Leadership
602.243.8040

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Spring/Fall Hours

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8:00 a.m. - 5:00 p.m.