Off-Campus Activity/Events – Day & In County
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Note
Department retains an official record for 1 year.
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Note
Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.
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Note
Pick up in Student Life and Leadership Office, the student retains for their record.
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Note
Activity Coordinator retains for 1 year.
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Note
Activity Coordinator retains, then shreds after the activity/event.
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Note
Department retains an official record for 1 year
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Note
Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only. Fiscal office retains an official record for 3 years
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Off-Campus Activity/Events – Overnight and/or Out-of-County
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Note
Department retains an official record for 1 year.
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Note
Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event
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Note
If applicable, one form per activity, forward to Fiscal Office
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Note
Complete and return to Cashier’s Office
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Note
Activity Coordinator retains, then shreds after the activity/event
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Note
Department retains an official record for 1 year.) Out-of-State Activities Form (If applicable, one form per activity, forward to Fiscal Office.
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Note
Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only.) Fiscal office retains an official record for 3 years.
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Cash and Event Planning Procedures
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Note
Complete and return to Cashier’s Office.
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Note
Complete and return to Cashier’s Offices. For food, gifts, decorations, etc.
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Note
Pick up in Student Life and Leadership Office; complete and return
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Note
For vendor services & payments; pick up form in Student Life and Leadership Office
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