Facility Reservations

Thank you for considering South Mountain Community College for your next meeting or event. The college reflects the diversity and inclusion of our surrounding community — a rich blend of rural, urban, and suburban neighborhoods. The facilities at South Mountain Community College are primarily used for student learning, however, when space is available, we are pleased to support the needs of businesses, industries, non-profit organizations, and the general community.

South Mountain Community College is located at 7050 S. 24th St. in Phoenix, Arizona. The I-10 freeway is less than five miles away, and we are in line with the metropolitan bus routes. Plus, there are numerous restaurants, markets, and shops adjacent to the campus for your convenience.

Please note:  South Mountain Community College regular hours of operation are Monday through Friday, 8:00 am to 10:00 pm.  The college’s summer hours of operation are Monday through Thursday, 7:00 am to 10:00 pm.  The South Mountain Community Library hours of operation differ.  Please plan accordingly in requesting a venue.

Maricopa County Community College District Administrative Regulation 1.5 regulates the Use of College Facilities

South Mountain Community College has several venues available for activities and events:

 

Location Capacity Location Details

Performing Arts Center Auditorium

The PAC auditorium

  • 350
  • Auditorium, theater tiered seating
  • Screen/projection system
  • Sound system
  • Stage
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, food, beverages (except bottle water) in the auditorium permitted

Library Community Room (half) - SMCL-L162 or SMCL-L163

Library Community Room 162 or 163

  • 80 banquet or theater style
  • 64 pods
  • 56 classroom style/rows
  • 28 open U-shape
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue permitted
  • Catering can be done in this venue

Library Community Room (combined) - SMCL-L162/L163

Library Community Room 162/163 Combined

  • 250 theater style
  • 192 banquet style
  • 92 classroom style/rows
  • 92 open U-shape
  • 92 pods
  • Multimedia Instructor Station
  • Wireless
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue permitted
  • Catering can be done in this venue

Library Conference Room – SMCL-L105

Library Conference Room 105

  • 22
  • Conference table and chairs
  • Computer-laptop
  • Mounted projector and screen
  • Wireless
  • Whiteboards
  • No set-up fee however, clean-up/restocking fees maybe applicable for external requests
  • No confetti, glitter, etc. in the venue
  • Catering can be done in this venue

Student Union Lounge – SU100 ABC

Student Union 100 ABC

  • 220 auditorium style
  • 150 banquet style
  • 160 classroom style/rows
  • 60 U-shape
  • Multimedia instructor station
  • Wireless
  • Ceiling/electric screens (3)
  • Can be split into two or three individual spaces; seating capacities vary
  • Set-up, clean-up, and restocking fees applicable for external requests
  • No confetti, glitter, etc. in the venue
  • Catering can be done in this venue

Classrooms for Breakout Sessions

Classroom for breakout sessions LA

  • 24-35
  • Multimedia instructor station
  • Projection system and screen
  • Whiteboard
  • Set-up, clean-up, and restocking fees applicable for external requests
  • Pending availability as classes taken precedence for classroom usage
  • No confetti, glitter, food, beverages (except bottle water) in the venue permitted

 

Rental Fees

South Mountain Community College has a set established facility rental rates and fees for our venues via the District-wide Vice Presidents of Administrative Services (VPAS) Council.  Effective July 1, 2019, per the VPAS Council, facility rental rates increased and added a 0.5% facilities tax.  The new Facility Rental Rates Sheet is available on the right-hand side of this page for download.

Please note:  After-hours rate applies after 10:00 pm Monday through Saturday and all day Sunday.  (effective as of 12/18/18)

Please note:  To be eligible for the nonprofit rental rate, an organization must be a registered nonprofit and have a tax identification number.


Certificate of Insurance

All external facility rentals require a Certificate of Insurance. Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insureds as their interests may appear. The certificate must name Maricopa County Community College District (MCCCD) as the certificate holder and include the following insurance coverages, at $1,000,000 each:

  • Commercial General Liability (GL)
  • Commercial Automobile Liability (AL)
  • Workers’ Compensation (WC)

The TULIP program, through OneBeacon Entertainment, provides low-cost general liability insurance to “third party” users of various venues and facilities for events.


Internal Employees

Internal Employees (South Mountain Community College):

25Live Pro training materials:  25Live Pro Overview     25Live Pro Requestors     New  25Live Pro Requestors (New Event Form)

  • South Mountain Community College employees, please submit all facilities requests via  25Live Pro or via 25Live Pro Mobile Scheduling.
  • Please enter all resources (tables, chairs, microphones, etc.), layout, etc.  Please refer to the 25Live Pro Requestors quick reference guide.
  • Please submit all meeting room requests at least 24 hours in advance via 25Live.
  • Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center.
  • Please note, all SMCL-L162/L163 Community Room requests beyond three months of the event start date must be pre-approved by both library co-managers (City of Phoenix Library and SMCC Library)
  • If requesting for a large campus event (e.g. conference, luncheon, performance, ceremony, etc.), please submit the 25Live request one month in advance of the event start date to allow ample time for availability, processing, technology, maintenance, temperature controls needs, staffing needs, etc. 

External Clients

External Clients (including our sister campuses in Maricopa Community Colleges and District Office employees):

  • External clients, please complete the External Event Intake Form one month in advance of the event start date to begin the request. 
  • Please enter all specifics, resources (tables, chairs, etc.), layout, technology needs, etc. onto the external event intake form.
  • Within a two week timeframe of submitting the intake form, a member of our facilities and events team (see Contact Info Sidebar) will be in communication with you to discuss your submission, specifics, technology needs, maintenance, temperature control needs, staffing needs, etc.
  • Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center
  • Please note, all SMCL-L162/L163 Community Room requests beyond three months must be preapproved by both library co-managers (City of Phoenix and SMCC)
  • External clients (minus our sister campuses and district office) must provide a Certificate of Insurance.  Please see the Certificate of Insurance heading above for specifics.

Co-Sponsorship Requests

  • The term co-sponsored event  means any non-commercial activity of an educational or community nature in which MCCCD is an announced and publicized co-sponsor with another organization or organizations.  To be a co-sponsor, under 1.5 Administrative Regulation, MCCCD personnel must actively participate in the planning and managing of the activity and the co-sponsorship must be approved at the vice president level or above.
  • The CoSponsorship Request Form must be submitted one month in advance of the event start date to a member of the Events and Fleet Services Team (see Contact Info Sidebar) for possible consideration and administration review and decision.

Campus Closure Event Requests

  • Please note, both internal employees AND external clients, requesting an event during a campus closure (e.g. spring break, winter break, holiday), must contact our facilities and events team (see Contact Info Sidebar) for specific criteria, guidelines, and process.
  • These special requests must be submitted one month in advance of the event start date for possible consideration and administration review and decision.  Please contact our Events & Fleet Services Team (see Contact Info Sidebar) to obtain a campus closure event request form.

Cancellation

Cancellations:

  • If an event/activity needs to be canceled, please contact a member of the Events & Fleet Services Team 24-48 hours of the event start date as we need ample time to notify all stakeholders (facilities, audiovisual, safety, etc.) of the cancellation.  We have a no refund policy for cancellations.